How to Avoid Plagiarism?

The industries working in content development, advertising, or product design and development look for not only creativity but also originality. Plagiarism is disrespected in all the fields ranging from academics, art, engineering, and science. To stand out from the crowd, your creation needs to be distinctive and unadulterated from plagiarism. Here comes an obvious question: How to avoid plagiarism?

no-plagiarism

Short Practical Tips to Avoid Plagiarism

Here are some tips on how to avoid plagiarism:

  • Plan Your Time in Advance. Creativity needs investing time for deep thinking in an out of the beaten path manner. Planning of time enables you to think in an appropriate direction. If you use your time wisely, no need occurs to hastily copy and paste. You do not miss out any minor details or leave any silly errors when you have adequate time in hand before writing or designing.
  • Be Yourself. Know the topic. Understand what exactly you need to create. Understand the audience for whom you are going to create and then create it in your own way. Project your own ideas. When you do not plagiarize the ready made creations out there, your own creation can turn out as unique as you are. 🙂
  • Appreciate. Whenever you find others’ creative work appealing and compelling, appreciate its creator then and there. This habit molds your mind to admire others’ creativity wholeheartedly and respect their intellectual property.
  • Live with the Presence of Mind. Real life offers unique experiences and one can learn a lot while living with the presence of mind. Observe. Notice the details. Read a lot. Build your vocabulary. Know the shades of word meanings and colors. Build your own viewpoints. Keep yourself tuned to the latest updates in your domain. This attitude of getting the inputs from surroundings can help you generate your own distinct ideas, and eliminate the temptation to plagiarize.
  • Acknowledge. Last but not least, if you absolutely need to take the inspiration from others’ creation, acknowledge the creator in your work. If you need to use others’ creation directly, take the creator’s permission before you use it. Understand how to acknowledge or cite others’ work and then cite the original creator in your work.

Am I missing on any point? If you think I do; you are welcome to share. 🙂

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Plagiarism: The Intellectual Property Theft

It was 15th January, the Indian Army Day. Since it was Sunday morning, I was little easy on the daily work. I started going through my Facebook posts. All the Facebook groups, communities, and pages were pouring their greetings to the soldiers. I was browsing through plenty of them and oh dear! I was awestruck to see an image that I had clicked under someone else’s post!

plagiarized-image

Screenshot of the Plagiarized Image taken on HTC Desire 820

I remember, last year I had written a post on how it was my life being an army wife. I had described my personal experience as being one. I was looking for some relevant images which could add value to my article.

original-image-from-my-blog-post

Screenshot of the Original Image from My Blog Post

I had clicked this picture when Arun was getting ready for the office. The morning light was just perfect and his actions too. I caught the moment in camera. I wrote the post, added this image, and published it.

It was something I had created. I had applied the best of my knowledge and skills of handling the camera and editing the image. And now about seven months later I saw this image being reused by someone, who did not have a courtesy to take permission, or give due credits to me while using it against his/her own post. I was little restless. 😦 Since it happened on Facebook, I contacted the Facebook team for help. Within a couple of hours, Facebook removed the post from the timeline of that community where the image was reused, and sent me a confirmatory e-Mail.

It was the case of Plagiarism, the term they frequently use in the field of creativity, designing, writing, and academics.

What is Plagiarism?

It is the activity of using or copying the Intellectual Property of a creator without taking the creator’s permission or acknowledging the creator’s work, and presenting it as one’s own.

What is Intellectual Property (IP)?

It is the property resulted out of human intellect and/or creativity. Intellectual property includes the following pieces of work:

  • Ideas, inventions, written thoughts, and patents
  • Books, quotes, articles, columns, and paragraphs
  • Pieces of translations into other languages
  • Novels for screenplays and movies
  • Recordings of music composition, narration, addresses
  • Architectural, industrial, commercial, or engineering designs
  • Pictures created using software, or captured by digital devices or analog cameras
  • Artworks such as sketches, paintings, and sculptures
  • Software code

Intellectual properties are protected under Intellectual Property Rights (IPR) to ensure creator’s rights on his own property.

Why do People Plagiarize?

There are various reasons to why people plagiarize:

  • Lack of Knowledge – Some people do not know, what plagiarism is. They do it unknowingly. In such case, it can be said that it is an innocent or accidental plagiarism.
  • Lack of Creativity – Not everyone is creative enough to generate own ideas. Some people need to borrow others’ pieces of work or take inspiration from others’ creations.
  • Laziness – Some people are lazy. They find it easy to open a search engine, take the most appropriate piece of work, paste it in their own work, and present it as theirs. According to them, who will invest time and efforts in studying the topic or thinking out of the box? 😀
  • Carelessness – Some people absolutely know what plagiarism is, but they don’t have hearts broad enough to acknowledge the creativity of the original creator. Or they are not bothered to acknowledge others’ work when they copied. It is called intentional or deliberate plagiarism.

How can I Detect Plagiarism?

There are various online tools available to detect plagiarism. They require you to submit a piece of text or the entire written work and produce a report. They are very helpful for educators, teachers, journalists, and the organizations working in the domains of publishing, e-learning, and web content development. Some plagiarism checking tools are free and the others are paid. Whatever tool you select to use, it is worth it.

Why Plagiarism is not a Good Practice?

It is very easy to get into plagiarism these days due to availability of enormous information on Internet that the powerful search engines bring up in milliseconds. But falling prey to plagiarism is not a good. Plagiarism is associated to academic dishonesty. The plagiarizer knows deep in his mind that it is not his own creation. It limits his creativity as well as questions his credibility, annoys the original creator, and deceives the consumer.

Plagiarism has its own legal consequences. The results of plagiarism can range from having to pay a monetary fine to a period of imprisonment. Either or both of the results can destroy a plagiarist’s professional reputation.

Plagiarism might save one’s efforts and time but it cannot save one’s skin. After all, it is stealing. It is better to not to participate in this unethical activity of stealing others’ creations.

Technical Writing versus Creative Writing

When some of my non-IT acquaintances come to know that I work as a Technical Writer, their question goes like, “What do you write?”. Indeed a good question. I write user manuals, employee orientation manuals, step-by-step procedures of setting up or troubleshooting some system, and the things alike. Their next question follows, “Oh, then don’t you write stories?” All I can say is, may be they didn’t pay attention to the word technical.

Since our conversation involved technical writing as well as a reference to creative writing, I try to throw light on these two writing styles.

technical-versus-creative-writing-med

Technical writing and creative writing both are audience oriented writing styles, which require writing talent as well as critical thinking. Yet, how are these two styles are different from each other? Let us know about them one by one.

What is Technical Writing?

Technical writing is the manner of simplifying and presenting any complex information in such a way that it is understandable and usable by the people who need it. The people for whom this information is presented are called target audience. The objective of Technical writing is to inform the target audience about facts or to instruct them on how to set-up or fix something.

It almost always uses formal tone of language. That means a technical writer uses Dear Sir in place of Hi Dude, contact instead of get in touch with, and inform in place of tell. 🙂 It is not just about using formal and precise words. It comes with a set of rules regarding grammar, language, formatting, and presentation.

Technical writing can be either online or offline. It refers styling guide, specialized vocabulary, and narrates things quite straight forward.

Examples of Documents Prepared by Technical Writers

System Reference Manuals, User Manuals, Product Specification Documents, Troubleshooting Guides, Reports, White Papers, Online or Offline Help, and Case Studies are few important examples of the documents prepared by technical writers.

Who Uses the Documents Prepared by Technical Writers?

A large number of professionals and general users refer to the documents prepared by technical writers. For example, engineers refer design specifications for some mechanical, electrical, or electronic component. Software testing professionals use test plans for code testing. System operators refer to instruction manuals. Marketing professionals use reports for planning their marketing campaigns. Management team of a business refers reports and white papers for major decision-making. Software application users request help on the software which they can induce by pressing F1 key. Last but not least, general audience refers to the user manuals to know how to use or set-up their newly purchased device.

What Does it Take to Become a Technical Writer?

To become a technical writer one needs to have related education, skills, knowledge of document types and the rules for creating reliable documents. One needs to have flair for writing and a sound understanding of three vital things: subject, objective, and the target audience. It is also required to understand the system thoroughly to be able to provide any information or instructions to its potential users.

Command over working language, knowledge of any foreign language(s) other than English, graphics tools, and image processing applications, handling Content Management System (CMS), knowledge of editing a website are some vital requirements to become a proficient technical writer.

How is it Like Being a Technical Writer?

As a technical writer I develop the documents that go through the Document Development Life Cycle (DDLC), which is similar to any product development life cycle. There is a lot of unorganized information to handle in the form of numbers, technical terms, definitions, procedures, charts, and all factual data. My work involves interacting with Subject Matter Experts (SME) for important inputs regarding the subject. It also includes dealing with graphic designers for images and infographics, or creating them myself. At times I need to handle various types of media such as audio and video.

I conduct self-review on my own work, as well as ask my colleagues to conduct a peer-review from the perspective of a new reader or an examiner. Reviewing enables to figure out and remove any loopholes in the written work. Finally, I compile and present the information in such a way that the users can access it quickly.

While being in the shoes of a technical writer, I may or may not be working on a technical subject, but I work on a subject technically.

The 7 C’s of Technical Writing

Technical writers develop their documents by adhering to the following seven rules or rather, guidelines:

Clarity

Leaving no confusion for the readers. Removing ambiguities and doubts.

Correctness

Removing grammar mistakes, factual errors, or typo errors before the readers reveal them. Presenting accurate information always.

Concision

Using brief and precise words. Replacing lengthy phrases with single words without losing essence of the subject.

Consistency

Using uniform terminology and style of formatting throughout the document or across multiple inter-related documents.

Coherence

Organizing and connecting the pieces of information seamlessly. Afterall, it should make sense to the target audience.

Completeness

Providing all required information within the predetermined scope.

Credibility

Working professionally to provide high quality content.

The beauty of technical writing lies in simplifying information for the consumption of others. Technical writing develops a person to be very meticulous and makes not to settle for anything less as far as the quality and presentation are concerned. 🙂

Now let us see,

What is Creative Writing?

It is a style of writing about a subject creatively so that the reader or listener indulges in to it. The objective of creative writing is either to entertain or to educate the audience.

Creative writing uses prose with informal or casual tone. This style of writing is not governed by any set of strict rules regarding grammar or language. The writer has ample freedom of imagination and narration. Creative writing involves use of artistic phrases, poetic devices, and story writing elements, which themselves are the topics of great length.

It is accessed by general audience because people of any age can read books, go through poems, or watch plays and movies with great scripts. Creative writing uses general vocabulary and is descriptive. Unlike technical writing, it can involve use of slang if the situation or culture being portrayed, or characterization demands.

Examples of Creative Writing

Diary, Poems, Plays, Shayari, Stories, Fictions, Autobiographies, Novels, Essays, Comic Strips, and Scripts and Dialogues of movies are some examples of creative writing.

What Does it Take to Become a Creative Writer?

To become a creative writer, one needs a great deal of observation, knowledge of the subject, and writing talent to put everything together into words. One needs to generate engaging content, which compels readers to attend uninterruptedly. A good grip over language, employing one’s creative abilities, and leveraging the power of words to influence and modify emotions of readers, listeners, or viewers are some of the vital qualities a creative writer should possess.

A creative writer is capable of portraying a world through either own imagination or experience, and taking the audience on the trip to that world in their minds; sitting at a place.

Here is a brief comparison:

Writing Elements Technical Writing Creative Writing
Tone Formal Casual
Vocabulary Specific Generic
Audience Targeted General
Writer’s Viewpoint Objective Subjective
Information Organization Alphabetical, Chronological, Logical, or Thematic. Random

To conclude,

Technical writing and creative writing can be viewed as two portions of the same day a professional person spends. During the office hours, a professional person refers to what the technical writers produced for him and during his leisure time, he seeks for what the creative writers around the world prepared for him. 🙂